Industry: Real Estate
Client: Estate Agency
Services Delivered: Cloud Accounting, Bookkeeping Automation, Part-Time FD Support, Monthly Reporting
The Challenge
Our client, a growing estate agency, was facing significant operational inefficiencies in their financial systems. Their bookkeeping was managed by a full-time outsourced bookkeeper using traditional desktop software (Sage) and outdated manual processes. Key pain points included:
- Manual data entry of bank transactions and invoices
- Paper-based receipt storage and poor document organisation
- Petty cash recorded on Excel, leading to reconciliation issues
- Delayed monthly reports and lack of real-time visibility
- High bookkeeping costs due to hourly billing
- No strategic financial guidance or tax-saving support
These challenges were draining management time and causing avoidable errors, inefficiencies, and missed opportunities to improve financial performance.
Our Solution
AccounTax Zone delivered a modern, cloud-based financial transformation:
- Migrated their financial records from Sage to Xero
- Integrated Dext for smart, AI-powered receipt and invoice management
- Connected their bank accounts directly to Xero for real-time transaction updates
- Implemented an online petty cash tracking system, reducing manual input and saving staff over 50% of the time
- Reduced bookkeeping time by 50%, resulting in fewer errors and improved cost efficiency
- Delivered accurate, timely monthly management reports for better decision-making
- Provided ongoing part-time Finance Director (FD) level support to guide financial strategy
- Introduced fixed-fee pricing—eliminating surprise bills
- Achieved a 40% reduction in total bookkeeping and finance costs
The Result
With streamlined systems, improved accuracy, and ongoing strategic support, the client now has:
- Full visibility of financial performance across all locations
- Faster, more accurate decision-making
- A scalable finance system that supports growth
- Clear tax-saving opportunities and proactive guidance
- The directors now spend less time chasing paperwork and more time growing their business.
Let Us Help You Too
If your business is stuck in outdated systems or you’re not getting proactive support from your accountant, speak to our team today. We’ll help you build a streamlined, scalable finance function that supports your growth.
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